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how to make a copy of a word document

    Whatever way you call it, the objective is to create a second Microsoft Word version.

    Most people will have to create a copy of their Word document at some point in their careers. It is a function that lets you create a copy of your document. This allows you to make edits and changes and save the original composition.

    Sometimes we want the document to be pulled into a new file and used to play with the text. Or you can keep track of every version individually. You will need to clone each document before making any suggestions.

    Cloning Word documents can be accomplished in just two steps. This post will demonstrate how.

    How to duplicate a word document

    Multiplying a word document can be done using a variety of methods. Below are four options to think about. All the options above are available at any moment.

    This section will explain how to duplicate Microsoft Word documents. You can either copy and paste or open the File to create a new Word document or make a copy. Each of these options will be discussed individually. Keep in mind that this article is compatible with Microsoft Office 365 versions, such as Word in Office 365 2007, 2016, 2019, and Word in Office 2016. If you’re using Word 2003 or earlier, you must go through another set of steps.

    Microsoft Word

    Microsoft Word 2010 (and later)

    Microsoft Word

    Follow these steps to get Word installed on your PC.

    Open Microsoft Word.

    Or, press the keyboard shortcut Ctrl+O. Click the File tab on the Ribbon and click open.

    Locate the document you want to duplicate.

    Right-click the File to open it and click Save as Copy.

    A new file opens. It is called Copy of Document, Document 2, and similar.

    The new File will open. Click the File tab and then click Save As.

    Name the document as you wish.

    Browse to the desired location before saving if you prefer it to be held in another folder or drive.

    Click on Save.

    You can create a duplicate by using “Save As.”

    Navigate to the document you wish. Select “File,” then “Save as” from the top menu. Select “Computer” to open the Save As window. Select the folder you wish to save duplicates from.

    If you do not see the folder you are looking for, click “Browse” and then choose “Browse.” If you’re making a copy of the original document in the same directory, enter a new file name in the “File Name” field. You don’t need to change the File’s name if you save it to a different directory. Click on “Save.”

    Copy and paste

    Below are the steps for making a copy using copy-and-paste of a Word file:

    Navigate to the folder where the File is.

    To select it, click on File

    Press Ctrl+C for a copy of the File.

    Move the copied File into the appropriate folder.

    For the File to be pasted, press Ctrl+V.

    Note: Word will not allow you to paste the copied File at the same spot. Word will instead add “copy” after the backup File’s name.

    You can open the File as a new Word document.

    Another way to duplicate your Word document is to use this method. To make a duplicate, open another Word document and save it.

    Here’s how it works:

    Right-click the Word document you want to duplicate.

    Next, you must choose the New option under the context menu.

    The new File’s name will be prominent. It’s easy to notice that the document is renamed 1, 2, 3, etc.

    You can click the Save button and copy any changes to the File.

    You will be notified in case you make any changes to the File.

    Click Save, then move on.

    The next step is to select a location where you will save the duplicate Word document and give it an entirely new name.

    Once you’re done, click Save.

    Use Excel Table to Create a Static Image

    Insert the table data as an image while working on a report.

    This is easy, and Word makes it even easier to manage images (like placement and resizing).

    The option to link an image to an Excel spreadsheet is available when you copy an image. If you make any changes in Excel, the changes will be reflected in the Word table image.

    Final Thoughts

    If you’re familiar with the shortcuts to save and duplicate copies, it can help you save a lot of time.

    We’ve covered the basics for making a copy out of a word file, but the two options below should do all the copying that you need.

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